Under the direct supervision of the Foundation Director, the Administrative Assistant shall be responsible for answering telephone, transferring calls, taking accurate messages, generating routine correspondence, typing reports and forms and maintaining foundation software.
To understand and commit to the Mission of the College ~ To provide challenging and diverse opportunities for the pursuit of learning and to enhance personal and community development in a responsible, accessible and learner-centered environment.
- Answer telephones and route calls.
- Prepare accurate reports and correspondence.
- Facilitate the work of the foundation by scheduling meeting dates and times, arranging rooms and refreshments, preparing and distributing agendas, minutes, and related materials for donor committee, and board presentations.
- Meet, greet and handle office visitors in a professional and courteous manner.
- Process incoming and outgoing mail.
- Prepare purchase orders and monitor budget lines.
- Maintain inventory and prepare requisitions for office supplies and forms.
- Maintain a suspense file for reports and activities.
- Assist in compiling and maintaining computerized donor files.
- Maintain accurate and up-to-date computerized records on donor invoicing, payments and recognition.
- Assist with appeals by helping design printed materials, compiling mailing lists, and preparing bulk mailings.
- Type and mail business correspondence including news releases. Peruse community newspapers for articles of interest.
- Other tasks and duties as assigned by the Foundation Director.
- Intermediate or advanced knowledge of Windows and Microsoft Office Professional.
- Demonstrate excellent written and oral communication skills.
- Possess an Associate’s Degree.
- Ability to deal with people in a friendly and polite manner.
- Dependable and conscientious.
- Be willing and available to attend evening meetings.
- Ability to write effectively and concisely, spell correctly be grammatically correct, and proof read accurately.
- Willing to maintain confidentiality, particularly with regard to donor information.
- Willing to assume responsibility without direct supervision, and capable of exercising
- initiative and judgment within the scope of assigned authority.
- Demonstrate ability to operate copy and fax machines.
- Must maintain a valid Kansas driver’s license.
- Bachelor’s Degree.
- Demonstrate skill with Microsoft Office software applications: Word, Excel and Access.
- Working knowledge of local communities.
- Previous history of progressive experience and responsibility as a secretary or administrative assistant.
For more information, contact:
Dodge City Community College
2501 N. 14th Avenue
Dodge City, KS 67801-2399