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Under the direct supervision of the Dean of Students, the Registrar will manage the general day to day activities of the Records office. As required, the Registrar will assist Admissions and/or Financial Aid with registration processes.

Essential Functions & Responsibilities

  • To understand and commit to the Mission of the College ~ To provide challenging and diverse opportunities for the pursuit of learning and to enhance personal and community development in a responsible, accessible and learner-centered environment.
  • Establish and implement policies for collection, storage and dissemination of information according to public law, regulations, and institutional policies; act as FERPA compliance officer for the college
  • Develop and implement policy as it relates to student success
  • Plan and coordinate registration and enrollment flow
  • Maintain student demographic and enrollment management information history
  • Understand and implement the enrollment/advising process through Admissions, Financial Aid, and Registration
  • Conduct academic advisement for incoming freshmen
  • Assign faculty advisors to students by major and educational plan
  • Share articulation information with high schools, colleges, and universities
  • Inform advisors of matriculation/transfer requirements to the four-year colleges and universities
  • Develop and coordinate training sessions for faculty/staff/students in online enrollment and advising
  • Promote the integration of computer technology into the enrollment process
  • Chair Commencement Committee and coordinate commencement activities
  • Certify students for graduation and award diplomas
  • Certify students for academic honors eligibility
  • Conduct graduate follow-up data collection and reporting
  • Assist the athletic department with the certification of eligibility of varsity sports
  • Certify rodeo athletes
  • Attend meetings, workshops, conferences, and training related to job responsibilities
  • Review and prepare institutional, state, and federal reports related to student data
  • Review state and federal publications and regulations
  • Outline and implement internal audit procedures to ensure accuracy of student data reports
  • Evaluate hardware and software needs of Registrar’s Office functions for consistency with technological needs of Kansas Board of Regents, business and industry, and other stakeholders
  • Build cross-campus relationships for enhancement of services provided through the Records Office and Student Services
  • Manage the functions of the Records Office
  • Other related duties as assigned by the Dean of Students or the Executive Vice President of Academic Affairs

The above job description supersedes all previous descriptions. This description is intended to be a tool to describe the primary purpose of the job and the Essential Functions and Responsibilities. The job description may not be inclusive of all duties and job responsibilities. Administration has the right to add to or change the job responsibilities to cover absences or relief to equalize peak work periods at any time.


  • Completed bachelor’s degree in education, counseling, social sciences, or related field.
  • At least three years experience in college or university academic records, academic advising, or other student services activities.
  • Possess exceptional organizational, management, and leadership skills.
  • Demonstrate excellent verbal and written communication skills.
  • Demonstrated skill in working with IBM type MS Office applications and integrated higher education software applications.
  • Must have a valid driver’s license
  • Masters Degree preferred

Supervisory Responsibilities

  • None

Physical Requirements

Possess ability to communicate verbally both on the telephone and in person at distances of up to 30 feet. Ability to hear normal speech at distances of up to 30 feet. Ability to carry briefcases, books, or boxes weighing up to 50 pounds from car to building and from building to car. Ability to work at a computer for periods of up to 2 hours. Possess ability to drive long distances and to sit in meetings for periods up to 4 hours. Ability to conduct meetings and present information at public meetings.