Financial Aid > General Information and Procedures

General Information and Procedures

WHAT YOU MUST DO TO OBTAIN A FEDERAL DIRECT LOAN AT DODGE CITY COMMUNITY COLLEGE

  1. We will not certify a Direct loan until students have academic transcripts from all previously attended institutions on file.  We cannot tell if a student made satisfactory academic progress at their previous institution without this information.
  2. We will not certify Direct loans for transfer students who did not maintain satisfactory academic progress at their previous institution until they complete a minimum of twelve (12) semester hours with a minimum grade point average of 2.0 at this institution.  All students will be required to have grade and attendance verification completed before we will disburse a loan.  They must have at least a cumulative 2.0 GPA and have demonstrated satisfactory attendance.
  3. We will not certify Direct loans for students who have aggregate federal loan indebtedness in excess of $30,500 (2 semesters of freshman level loans, and 4 semesters of sophomore level loans.)  According to federal regulations, we may only allow a student three years to complete a two year program.  We often have transfer students who have Direct loan indebtedness in the tens of thousands of dollars and very little demonstrated progress towards a degree or certificate.
  4. We may cancel and return Direct loans for students who change their enrollment status prior to the disbursement of their loans.   
  5. We will cancel Direct loans for students who receive any combination of all “I”, “W”, or “F” grades.  These students will lose their financial aid eligibility until they complete a minimum of twelve (12) semester hours with a minimum grade point average of 2.0.  History has shown us that these students often repeat their unsuccessful behavior during their second semester. 
  6. We will disburse loans only after the borrower’s enrollment, attendance, and academic progress are verified after mid-term grades have been processed.  Mid-term grades must meet or exceed 2.0 on a 4.0 scale.  A loan will not be disbursed under any circumstances if mid-term grades are all “I”, “W” or “F”
  7. Exceptions to the above policies may be considered on a case by case basis. Written documentation will be required.

Due Process:

Students will have a right to due process and be allowed to appeal any decision of the administration by submitting matters of extenuation and mitigation in writing to the Director of Financial Aid.