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More Financial Aid Details

Continued from the main Financial Aid & Scholarships page.

Student Financial Aid Refunds and Repayments

Student financial aid refunds and repayments will be made according to the US Department of Education’s Refund of Title IV policy. Students who fail to complete at least 60% of a semester while receiving student financial aid may be required to refund a portion of their student financial aid funds to the US Department of Education.

Outside Awards

Students who receive outside awards such as loans, grants, or scholarships from the private sector or government agencies must report the source and amount of such awards to the financial aid office. Outside awards must be coordinated with institutional and federal awards to ensure a student’s need is not exceeded where federal funds are involved.

Financial Aid Disbursements

Financial aid disbursements are made based on the enrollment at the end of the last day of the first full week of school. Once faculty has turned in their certification rosters, it takes about one week to process the aid and transfer it to the students’ business office accounts. It takes the business office another week to process payments to student accounts and generate refund payments. Summer financial aid is disbursed in late July.

Delayed Payment Policy

Dodge City Community College is a very low-cost institution of higher learning; however, we recognize that higher education is expensive. With this in mind, Dodge City Community College has a very liberal delayed payment policy. If students have complete financial aid files at the time of registration, their institutional charges may be delayed until disbursement without any service charge or interest charge whatsoever.

Payment Plan

In the event that students are unable to complete their financial aid files or in the event that students do not qualify for scholarships/grants-in-aid, student financial aid, or other financial aid, a payment plan is available in the business office. Students must pay a $30 service charge plus one third of their institutional charges in order to receive the benefit of two additional monthly payments without an interest charge.

Department of Veterans Affairs

Dodge City Community College is a veteran-friendly, “Yellow Ribbon” higher education institution. All academic programs and most technical programs are approved for Tuition Assistance (TA), the Montgomery GI Bill (Chapter 30), and the Post 9-11 GI Bill® (Chapter 33).

Statement of Compliance with Title 38 USC 3679(e):  Students who are eligible for Education benefits from the Department of Veterans Affairs must present a valid Certificate of Eligibility prior to enrollment in any course.  These students will have no penalties imposed for financial obligations due to delayed disbursement of VA funding until the date on which payment from the VA is made to the institution or 90 days after the date the institution certified tuition and fees – whichever occurs first.

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at