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What Every Parent Needs to Know About Student Privacy at DC3

When your student enrolls in college, even if you are paying the bill, the rights to their educational records transfer from you to them. This is due to a federal law called FERPA—the Family Educational Rights and Privacy Act. Here’s how it works at Dodge City Community College (DC3) and what it means for you.

Your Student’s Rights Under FERPA

At DC3, your student has the right to:

    • View their records. They can request access to their academic records and expect a response within 45 days.
    • Request changes. If something in their record is inaccurate or misleading, they can ask DC3 to correct it.
    • Keep their records private. In most cases, DC3 cannot release details about your student’s grades, schedule, or other personal information without their written permission—even to you.

What This Means for You as a Parent

Unless your student gives written consent, you will not automatically have access to their grades, attendance, financial information, or disciplinary actions.
However, there are some important exceptions:

        • If your student is claimed as a dependent on your taxes, you may request access to their records. DC3 may ask for proof (like your tax return) before releasing information.
        • In health or safety emergencies, the college can share relevant information with you.
        • If your student is under 21 and violates drug or alcohol policies, the college can inform you.
        • If your student is transferring schools, their records can be shared with the new institution.

Directory Information: What Can Be Shared Publicly

Some basic details—called directory information—can be shared without consent. This includes:

        • Name
        • Photo
        • Address, phone, and email
        • Enrollment status (full/part-time)
        • Honors or awards
        • Sports participation, including athlete height/weight

DC3 only shares this information when there is a legitimate educational or professional need, such as a potential employer or scholarship agency. However, your student has the right to opt out of having any directory information shared.

Can You Call the College and Ask About Your Student?

Only if:

        • Your student has filled out a release form allowing it; or
        • You can prove your student is your dependent for tax purposes

Otherwise, DC3 is legally not allowed to disclose information to you, even if you’re the one paying the bills.

How to Stay in the Loop

Encourage your student to:

        • Complete a FERPA release form at the Registrar’s Office to give you access.
        • Share information directly—for example, forwarding grades or meeting updates.
        • Keep you informed about their academic progress and campus life.

Questions or Concerns?

If you or your student believe DC3 isn’t complying with FERPA, a complaint can be filed with the U.S. Department of Education:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, DC 20202

FERPA can feel like a big shift for parents, but it’s designed to help students grow into responsible, independent adults. DC3 is committed to protecting their privacy while also supporting family involvement when possible.