Human Resources Specialist

Under the general direction of the Director of Human Resources, the HR Specialist will assist with all aspects of recruiting, employment and record functions of the Human Resources Office in accordance with all DCCC, state and federal policies/laws.  Maintain the integrity of the HR office by proper representation and confidentiality of all matters pertaining to the office.  Possess knowledge of basic HR practices, Board policy and government regulations.

Essential Functions/Responsibilities
To understand and commit to the Mission of the College  ~  To provide challenging and   diverse opportunities for the pursuit of learning and to enhance personal and community development in a responsible, accessible and  learner-centered environment.

Primary:

Record and monitor leave records for staff and faculty; maintain accurate records of all leave and respond to staff requests for balances; advise Director of possible FMLA cases;  advise staff of carryover/use or lose; and prepare annual report to Payroll of  leave balances.

• Assist with new employee orientation; prepare all employment paperwork; input employee information into AS400; use HR check-off list to assure all information is correct and submitted to Payroll and other departments as required; assign sponsor and initiate welcome process; prepare new employment packets; and complete all employee files according to HR policies.
• Process all paperwork/notifications to departments regarding termination/resignation of an employee; schedule exit interview with HR Director and initiate paperwork for exit interview; maintain key log; and close/retain all personnel files according to established guidelines.
• Administer basic HR office procedures, following applicable DCCC policies and procedures, State and Federal law.
• Assure that all employees complete the Bloodborne Pathogen training; as appropriate track Hepatitis vaccinations of employees with Ford County Health Department; and prepare requisitions for payment of vaccine.
• Check references on prospective employees prior to job offer by HR Director and perform background investigations as needed on designated employees.
• Verify I-9 information on new employees.  Maintain I-9 files and report W-4’s to proper agencies as required by law.
• Monitor yearly evaluation on all full-time/part-time employees (excluding faculty) to ensure that all are current.  Track new employees’ 60 day evaluation process.

General: 

• Greet and escort visitors, answer and route telephone calls and distribute messages.
• Open, date stamp and distribute mail and other office correspondence.
• Prepare requisitions for Director’s approval for advertising, travel and office supplies.
• Prepare letters, memos and other documents for Director and others as requested.
• Maintain office personnel files by filing all paperwork promptly.
• Prepare and maintain office databases to maintain personnel information to provide logs and list of reports due throughout the year.
• Attend staff meetings and training as requested by the Director.
• Maintain an adequate supply of office supplies and prepare requisitions when needed.

The above job description supersedes all previous descriptions.  This description is intended to be a tool to describe the primary purpose of the job and the Essential Functions and Responsibilities.  The job description may not be inclusive of all duties and job responsibilities.  Administration has the right to add to or change the job responsibilities to cover absences or relief to equalize peak work periods at any time.

Required Qualifications

• Associates Degree
• Initiative and able to follow through on projects
• Advance computer skills
• Ability to learn employment and labor laws of the State of Kansas and policies of DCCC
• Excellent communication skills; able to work well with students, staff, administration and faculty
• Able to multi-task in busy office
• Professional appearance and demeanor
• A valid Kansas driver’s license

Preferred Qualifications

• Bachelor’s Degree
• Prior office experience
• Microsoft Access experience

Supervisory Responsibilities

• None

Physical Requirements:  With or without assistance

• Able to input data in computer for extended periods
• Mobility to escort visitors and distribute materials
• Able to bend, reach and stoop to perform job functions
• Able to lift and carry 20 lbs.
• Able to speak, hear and communicate in an office setting and on the telephone

Building Assignment

• Administration Building